Never Miss Another Call Again ...
No more missed opportunities
Introducing Zoe Intelligent AI Virtual Assistant Available 24/7
Introducing Zoe your super intelligent AI Virtual assistant available 24/7
Trusted By
The Problem
The Hidden Cost of Missed Calls For UK Dental Clinics
32%
Call Go Unanswered
Only 68% of new patient calls to dental practices are actually answered
23%
Average Conversion Rate
For every 100 calls, only 23 become new patients in the average practice
£120,000
£120,000 average lost revenue from missed & poorly handled calls
Sources : NHS Dental Statistics England 2023/24 | GP Patient Survey Dental Results | Peer Logic Research | Golden Proportions Marketing
The Solution
Zoe’s Skill Set
100% GDPR Compliant
Available support 24/7 - 365 Days
Human like voice, Inbound & Outbound
Multi Lingual over 60 languages including Hindi, Gujrati
Text or Whats App follow ups, Reminders, Re marketing
Records all Calls | Call log Analytics
API connection to all major booking systems
Cost as little as 5% of Human Receptionist
40+Native App Integrations
Hear Zoe Handle a Live Implant Inquiry
Press Play on the image and experience our AI assistant Zoe professionally managing a call from a potential implant patient.
Listen as she explains our process for providing accurate quotes through a complimentary consultation (worth £350) including full examination, digital X-rays, and 3D scans.
This is how we ensure no inquiry goes unanswered – 24/7 professional service that converts calls into appointments.
Professional Call Handling Procedure
Primary Call Management
- Zoe handles all incoming calls and frequently asked questions
- Records contact information and maintains call logs
- Takes comprehensive messages and notifies relevant team members
- Manages emergency calls (000) with appropriate escalation
- Transfers calls for booking requests and client record modifications
Zoe answers all calls
FAQ’s
Stores Names & Numbers
Takes messages
Notifies team
Adds to call log
Handles all OOO calls
Hands over for all bookings
Or client record edits
Backup Reception Protocol
- Reception team provides call coverage during high-volume periods
- Zoe assumes overflow duties when all lines are occupied
- Handles inquiries, documentation, and team notifications
- Manages emergency calls and transfers booking-related requests
- Records detailed messages including preferred appointment times, treatment specifications, and client details
Reception Team answer all calls
When all lines are busy
Zoe pick up, answers FAQ’s
Takes messages
Notifies team
Adds to call log
Handles all OOO calls
Hands over for all bookings Or client record edits or takes message including ideal booking slot, treatment name DOB
Flexible Call Management
- Manual activation for scheduled operational periods
- Covers holiday schedules, lunch breaks, and staff meetings
- Accommodates planned staff absences and team events
Manually switch ON | OFF
Holidays
Lunch Breaks
Staff Meetings
Staff Absences
Getting started is painless (we promise)
1
Discovery
Answer a few simple questions, and we will quickly customize Zoe specifically to your clinic’s services and preferences.
2
Setup
Connects to your existing practice phone number and PMS. Important calls can be routed to your regular phones too.
3
Review & Approved
Easily see the call process and instructions in natural language. Adjust anytime with ease.
4
Go Live!
Get started immediately- significantly reduce interruptions, relieve staff, and attract new patients.
Our Al receptionist is highly flexible: It can function continuously or simply come online during busy or out-of-office hours-custom-tailored for your specific needs.
PRICING GUIDE
Every Practice is Different - So is Our Pricing
Discover your potential savings and missed opportunities below
Current Staff Costing
Your current staff member costs circa £37,000 per year (including holidays, sick leave, and overhead) but only works business hours
Why AI Agents Make Financial Sense
- 24/7 availability – Never miss another call or online inquiry
- Scalable efficiency – One AI agent handles multiple staff roles
- Consistent performance – No sick days, bad moods, or training gaps
Investment Returns by Practice Size
- Small practices: Save £15,000-25,000 annually
- Medium practices: Save £50,000-80,000 annually
- Large practices: Save £100,000+ annually
Plus recover that £120,000 in lost revenue from missed opportunities.
Sources : NHS Dental Statistics England 2023/24 | GP Patient Survey Dental Results | Peer Logic Research | Golden Proportions Marketing
PRICING GUIDE
Every Practice is Different - So is Our Pricing
Discover your potential savings and missed opportunities below
Current Staff Costing
Your current staff member costs £37,000 per year (including holidays, sick leave, and overhead) but only works business hours. Meanwhile, research shows the average dental practice loses £120,000 annually through missed or poorly handled calls.
Why AI Agents Make Financial Sense
- 24/7 availability – Never miss another call or online inquiry
- Scalable efficiency – One AI agent handles multiple staff roles as you grow
- Consistent performance – No sick days, bad moods, or training gaps
- Custom integration – Works with your existing practice management software and social media
- Investment Returns by Practice Size
- Small practices: Save £15,000-25,000 annually
- Medium practices: Save £50,000-80,000 annually
- Large practices: Save £100,000+ annually
Plus recover that £120,000 in lost revenue from missed opportunities.
Sources : NHS Dental Statistics England 2023/24 | GP Patient Survey Dental Results | Peer Logic Research | Golden Proportions Marketing
Detailed Breakdown
The True Cost of Human Staff
When you factor in salary, holidays, sick leave, training, and overhead costs, a full-time staff member handling calls and patient communications costs your practice approximately £37,000 per year. But here’s what that investment doesn’t guarantee:
- 24/7 availability – Your staff go home, take breaks, and need holidays
- Consistent performance – Even the best employees have off days
- Zero missed calls – Research shows the average dental practice loses £120,000 in potential revenue annually through missed or poorly handled calls
- Scalability – Adding more staff means multiplying these costs
Practice Size and Call Volume Breakdown
- Small practices (1-2 dentists): Basic call handling and appointment booking
- Medium practices (3-5 dentists): Multi-location support, specialist referrals, complex scheduling
- Large practices (6+ dentists): Department routing, advanced patient triage, multiple location coordination
The scalability advantage: While you’d need to hire multiple staff members as your practice grows, one AI agent can handle the workload of several employees – making larger practices incredibly cost-effective per patient interaction.
Social Media Integration Capabilities
Your AI agent seamlessly connects with your digital presence:
- Facebook: Respond to patient inquiries, manage reviews, engage with positive comments
- Instagram: Handle direct messages, respond to story mentions
- X (Twitter): Monitor mentions, provide customer service
- Google My Business: Manage reviews and questions
Each platform integration is tailored to your practice’s social media strategy and patient demographics.
Custom System Integrations
No two practices use identical software systems. Your AI agent can integrate with:
- Practice Management Software (Dentally, Software of Excellence, R4, etc.)
- Payment Processing Systems
- Insurance Verification Platforms
- Email Marketing Tools
- Website Chat Systems
- SMS Communication Platforms
Advanced Functionality Options
Depending on your practice’s needs:
- Multi-language support for diverse patient populations
- Specialist referral coordination for complex cases
- Insurance pre-authorization assistance
- Treatment plan follow-up sequences
- Emergency vs. routine call prioritization
- Compliance recording and documentation
Ready for a Custom Quote?
Because every dental practice is unique, we provide personalized pricing based on your specific requirements. Our consultation process evaluates:
- Your current call volume and patient communication needs
- Existing software systems requiring integration
- Social media presence and engagement goals
- Growth projections and scalability requirements
Contact us for a no-obligation consultation where we’ll analyse your practice’s needs and provide a tailored solution that delivers measurable ROI from day one.
DENTAL
AI CALL REPORTS
27.06.25
£300
per month
- Instant FAQ responses - No more "please hold" for basic questions
- 24/7 availability - Capture after-hours inquiries
- Seamless booking handoff - Your team handles all appointments
- Professional call handling - Al steps in when you're busy with patients
- Perfect starting point - Experience Al benefits risk-free
What’s Included:
- Call charges: 0.12p per minute
- FREE setup & training included
- Annual plan: £2,880 (save £720)
- Cancel anytime after trial
£500
per month
- Everything in Starter plus advanced features
- Direct booking integration - Al books appointments automatically
- Patient text confirmations - Automated reminders & follow-ups
- Advanced analytics dashboard - Detailed call insights
- Call recordings & transcripts - Full conversation history
What’s Included:
- £2,500 one-time setup for API integration
- Call charges: 0.10p per minute
- Annual plan: £4,800 (save £1,200)
- Priority support included
Transform Your Practice with AI
Never miss another call. Our AI reception system answers 100% of calls, converts more patients, and integrates seamlessly with your practice management system
